Writing a proposal letter example

Link to PDF version of this advice What follows is a collection of advice for writing research grants to the National Science Foundation. This document focuses on writing proposals to NSF, but the general advice can be applied to writing any proposal. General advice Always read the RFP request for proposal to find out what the funders want.

Writing a proposal letter example

writing a proposal letter example

This is especially common for service-type contracts, where the agency needs to feel confident that you can complete the tasks required. The Technical Proposal usually consists of a number of factors, including details of how you propose to complete the tasks; examples of previous projects of similar size and complexity; your management approach; Quality Assurance details; sometimes resumes of key personnel; and so on.

First, read through the entire document thoroughly, to understand all the requirements and Federal Acquisition Regulations FAR. Solicitations all use a specific format with consistent sections A through Mwhich makes it easier to find the information you need the complete list of sections is listed at the end of this document.

For the purposes of writing your Technical Proposal, you should pay particular attention to: Section C Statement of Work The exact details of the work to be performed Section L Instructions The format of your documents; what and how to submit Section M Evaluation The factors that the agency will consider when evaluating proposals, and their respective importance — price; past performance, technical experience Focus on the Benefits Your proposal should be focused on the benefits to the agency.

Think about what the agency wants; and tailor your solution directly to them. Make every statement matter to the agency — instead of simply stating how many years of experience you have in this field, explain how that experience will be beneficial. Executive Summary An Executive Summary is a broad narrative outline of the company, and how it proposes to fulfill the tasks listed in the requirement.

The Executive Summary could consist of: Introduction — in broad terms, what you will do for the agency and how they benefit. Corporate Introduction — brief description of the company; points of contact.

Qualifications — relevant qualifications or project experience.

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Why Select Us — a bulleted list — why should the agency select your company? Keep the Executive Summary to one or two paragraphs.

Bear in mind that many proposals have a strict maximum on the number of pages, so every sentence should count!


Avoid meaningless words and phrases, industry jargon or business-speak. Compliance Matrix A simple table, cross-referencing each of the requirements with the page numbers or sections of your proposal, makes it easy for the evaluation team to see that your proposal is compliant.

Evaluation Criteria Section M gives you details of how the evaluation team will score each proposal. Generally the evaluation will be based on a combination of Price, Technical Approach and Past Performance. In a LPTA evaluation it is vitally important to follow the instructions to the letter Technical Approach This section should exactly mirror what the evaluators are looking for: If the Statement of Work uses specific headings and subheadings, use the same headings in your proposal.

If the solicitation uses specific terminology, terms and keywords, the evaluator will probably be scanning your proposal for them.

Make it easy for them to give you a high score. A simple table or matrix can cross-reference experience from previous projects to specific requirements in the Statement of Work. Common Mistakes Exceed page count, font type and size Incorrect format.A Letter of Agreement is one kind of freelance writing contract; it is a bit less formal than a contract and details the arrangement of the job.

Whether it’s a business, project, or a different type of proposal, the goal is the same: to convince the reader to make the choice you propose. Hire a qualified rationale statement writer. Recently, there has been a rapid increase in sites offering online writing help.

This has made it difficult for people looking for trustworthy and qualified help to figure out the best place to proceed with rationale statement writing. If there’s one thing that I’ve learned in a decade at Harvard Business Review — during which I’ve rejected literally thousands of ideas, pitches, and drafts — it’s that a quick no is.

Expert Reviewed. How to Write a Proposal. Three Parts: Sample Proposals Planning Your Proposal Writing Your Own Proposal Community Q&A Writing a good proposal is a critical skill in many occupations, from school to business management to geology.

The difference between formal and informal writing is the difference in style, tone, and syntax.

Online Technical Writing: Examples, Cases & Models